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Cherry HRIS Software as a Means for Implementing Company SOPs

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Cherry HRIS Software as a Means for Implementing Company SOPs

Cherry HRIS Software - A company is established based on several basic rules that form the basis for operating. This foundation is called Standard Operational Procedures or more familiarly called SOP. The formulation and implementation of the company's SOPs was no joke, it had to go through several strict stages.

 

Thanks to the help of technology, companies in the modern era can implement their SOPs precisely as needed and be integrated with one another. How could that be? Check out the LinovHR discussion below!

 

What is the Company SOP?

SOP is an acronym for Standard Operational Procedures. So, a company SOP is a document containing guidelines, rules, procedures, operational methods for each division and employees in the company. The set of guidelines become the performance parameters and responsibilities for each employee according to the job desk.

 

All internal levels of the company, both employees and managerial, must understand correctly and comply with existing guidelines. It is expected that by adhering to the guidelines for work, the company's operations can be controlled and are on the right track.

 

Companies in their operations must maintain quality by controlling the work system in order to consistently produce quality products. That is why companies implement SOPs. Each division in the company has a different SOP. This is because the work processes and job desks of each division in the company are very different and make it easier to enforce the guidelines.

 

Company SOP function

SOPs have the main function of guiding employees in their work and maintaining consistency. Employees will find it easier to work when they understand the steps and scope of their work, what can be done, and which should not be done. The manager of a division can supervise and control employee performance based on the parameters of the existing guidelines.

 

For example, an indication is found that the employee's performance is not appropriate, then an evaluation will be carried out in the form of training or mentoring to improve the employee's performance. In addition to functions for managers and employees, SOPs have other functions, namely:

  1. A strong and valid legal foundation to anticipate irregularities in the work environment.
  2. Provide insight into the obstacles and challenges that will be faced while working.
  3. Maintaining discipline with directed and structured work directions.

 

Benefits of Company SOPs

Considering the importance of a Standard Operating Procedure in a company, the Ministry of Administrative and Bureaucratic Reform of the Republic of Indonesia has compiled procedures and benefits of implementing SOPs in companies and organizations. When described, these benefits include:

  1. Standardization of performance in completing tasks.
  2. Reducing the level of error and error.
  3. Maintain and improve work effectiveness and efficiency.
  4. Helping the independence of employees.
  5. Creating methods and guidelines to improve performance that is less than optimal.
  6. Maintaining product quality for the wider community.
  7. Legal basis so that there is no storage in performance.
  8. Teaching and training materials for new employees.
  9. Information for new employees regarding competencies and skills that must be mastered.
  10. Avoiding mixing of work implementation among employees, both among divisions and between divisions.

 

Principles of Company SOP

The implementation and implementation of company SOPs must comply with several principles. Without these principles, the implementation and implementation of an SOP will not run smoothly.

 

1. Consistent

SOP implementation must be carried out continuously and consistently as long as the company is still operating. All members of the company must comply with and ensure that the existing SOPs have been followed accordingly.

 

2. Commitment

In carrying out a procedure and guidelines in the company, all members of the company must be fully committed without exception.

 

3. Continuous Improvement

The development of business and the times requires companies to be more flexible in implementing and structuring their procedures. This is useful so that the company is able to survive and adapt to the surrounding conditions. Thus, the SOP must be open to refinement and improvement in order to obtain an effective procedure.

 

4. Binding

All parts of the company, both upper and lower ranks will be bound by SOPs in carrying out their duties while they are still working at the company.

 

5. All Employees Have an Important Role

All employees have special roles that are different from one another. If these roles are not fulfilled, it will disrupt the whole process of certain roles in each standardized procedure and will have an impact on the company's product output.

 

6. Documented

The procedures and methods that are used as a basis in the company must be well documented. So that when needed, employees will find it easier to access the data and information needed.

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